Supporter Experience Executive
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
Supporter Experience Executive
Salary: Up to £29,000 FTE
Location: Oxford (Hybrid working, with 3 days per week in the office)
Contract: Permanent
Reporting to: Supporter Experience & Retention Manager
Be the voice that supporters remember
Every interaction matters.
We're looking for a friendly, organised and compassionate Supporter Experience Executive to join our newly established Supporter Experience & Retention Team. This is an exciting opportunity to play a central role in ensuring every supporter receives an exceptional experience, whether they're making a donation, attending an event, asking for advice or sharing their story
As one of two Supporter Experience Executives, you'll be the first point of contact for supporters across our fundraising programmes, helping to deliver outstanding supporter care, meaningful stewardship and seamless supporter journeys. Working with colleagues across fundraising, marketing and data teams, you'll help strengthen supporter loyalty, engagement and long-term support.
What you'll be doing
- Acting as the first point of contact for supporter enquiries via telephone, email and correspondence.
- Managing fundraising inboxes and ensuring supporters receive a high-quality and timely response.
- Delivering personalised thanking and stewardship activities that make supporters feel valued.
- Supporting the delivery of events including thank you events, hospice tours, open days and seasonal celebrations.
- Processing donations, Gift Aid and supporter administration accurately and efficiently.
- Maintaining supporter records and communication preferences within our CRM system.
- Supporting fundraising campaigns, appeals and stewardship programmes.
- Helping identify and deliver supporter journeys that enhance the supporter experience.
About you
You may already work in customer service, supporter care, fundraising administration or a supporter-facing role and be looking for an opportunity to make a real difference.
We're looking for someone who:
- Loves providing excellent customer or supporter service.
- Can communicate confidently and professionally with a wide range of people.
- Is empathetic and able to handle sensitive conversations with care.
- Has strong organisational and administrative skills.
- Enjoys working collaboratively while managing their own workload.
- Has excellent attention to detail and IT skills.
- Brings a positive, proactive and solutions-focused approach.
Although not essential, it would be great if you also have
- Experience in fundraising, supporter care or the charity sector.
- Experience using CRM databases such as Beacon.
- Experience of supporter stewardship and donor thanking.
- Knowledge of GDPR, supporter data management or fundraising regulations.
Why join us?
This is a fantastic opportunity to join a charity where supporter experience is at the heart of our fundraising strategy. You'll help shape a newly formed team, work alongside passionate colleagues and play a vital role in building lasting relationships with the people who make our work possible.
How to Apply
Applications will be reviewed and invited to interview as received. We reserve the right to close the advert at any time, therefore we encourage applicants to apply as soon as possible.
Please contact recruitment@helenanddouglas.org.uk if you require any adjustments during the recruitment process.
If you're passionate about delivering exceptional experiences and building meaningful relationships, we'd love to hear from you.
The Company
Helen & Douglas House is a registered hospice charity based in Oxford, providing palliative, respite, end-of-life and bereavement care to life-limited children and their families.
We foster a climate where team members feel able to openly question, debate and appropriately challenge their own and the practice of others; as such, we welcome new ideas and strive to constantly improve our delivery of care to our patients.
The Benefits
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